Privacy Policy

1. Who we are

Initium Automate is an invoice automation platform operated by Initium Automate Ltd. We provide browser-based software that converts spreadsheet data into professional invoice PDFs entirely within the user's own browser.

If you have any questions about this policy, you can contact us at the details provided at the bottom of this page.

2. What data we don't collect

Because Initium Automate operates entirely within your browser, the following data is never collected, uploaded, or stored by us:

• Your spreadsheet files or any data contained within them
• Contractor names, payment amounts, or financial information
• Generated invoice PDFs or any invoice content
• Company logos or branding assets you upload
• Any business or personal information entered into the invoice tool

All processing happens locally on your device using your browser's built-in capabilities. When you close the browser tab, nothing is retained.

3. What data we do collect

When you interact with our website or contact us, we may collect the following limited information:

• Contact form submissions — your name, company name, email address, and any message you send us via the contact form
• Basic analytics — anonymised page view data such as which pages are visited, approximate geographic region, and browser type. This does not include any personally identifiable information
• Subscription data — if you become a paying customer, we collect the billing information necessary to process your subscription (handled securely by our payment processor)

4. How we use your information

The limited information we collect is used solely for the following purposes:

• Responding to your enquiries and messages
• Processing and managing your subscription
• Improving the performance and usability of our website
• Sending service-related communications where you have opted in

We do not sell, rent, or share your personal information with third parties for marketing purposes.

5. Cookies

Our website may use minimal cookies for the purposes of analytics and remembering your preferences. We do not use tracking cookies or serve advertising. You can disable cookies in your browser settings at any time without affecting your use of the invoice tool.

6. Data retention

Contact form submissions are retained for as long as necessary to respond to your enquiry and for a reasonable period thereafter. Subscription billing records are retained in accordance with legal and accounting requirements.

Since we do not collect your invoice or spreadsheet data, there is no such data for us to retain or delete.

7. Your rights

Under applicable data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict how we process your data
• Withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us using the details below.

8. Third-party services

We use the following third-party services in operating our website and platform:

• Payment processing — subscription payments are handled by a PCI-compliant payment provider. We do not store your card details
• Analytics — we use anonymised analytics to understand how our website is used. No personally identifiable data is shared with analytics providers

9. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page. We encourage you to review this page periodically. Continued use of the platform after any changes constitutes your acceptance of the updated policy.